Office Administration Assistant Trainee

Breakthrough Victoria

Key Accountabilities: This role will hold the following key accountabilities under supervision and with support: Office Assistance/Management

Stationery orders, general office ordering, board preparation, cleaning, kitchen refills, signage and general office tasks.

Arrange office meetings such as booking and preparing venues, agendas, materials, catering, minutes etc.

Assist with incoming/outgoing mail ,fleet management and coordinating facilities where required. Organise couriers.

Support company team members with queries about office management.

Contribute to the Health and Safety plans and COVID plan of the office.



Ability to coordinate phone/email enquiries to office personnel and keep records of conversations and actions as required.

Oversee and coordinate meeting preparations, including preparing agendas and follow up actions.

Diary and email management as required, as well as helping coordinate calendar management

Undertake a variety of administrative support functions including day-to-day business processes utilising a range of different technologies – with capability to learn new processes and procedures.

Provide support and assistance to the wider company where required.


Key Selection Criteria required:

This role will be expected to possess the following key skills and experience:

Solutions Focus: ability to be a trusted member of the team and problem solver to the company - actively and proactively provide solutions to issues that arise or to tasks at hand.

Customer service skills: Ability to provide an efficient and effective service to customers/stakeholders and a genuine desire to help others. Driven to succeed. Demonstrated ability to accurately update, maintain and access information systems, databases and windows-based programs.

Innovation and Creativity: commitment to embracing innovative and creative ideas and offering these ideas as contributions for the team.

Task Management: successful task management/project skills, with the capability of juggling different activities and tasks at any one time.

Communication: Outstanding influencing, communication, negotiation, conflict resolution and interpersonal skills. Collaborative and engaging people skills.


What you need:
Ability to work under supervision to achieve tasks.
Support and undertake teamwork in accordance with the Code of Conduct.
Basic skills in managing time and planning.
Demonstrated ability to liaise and support with a diverse range of internal & external stakeholders.
Demonstrated ability to work in a team environment and positively contribute to the team.
Ability to discuss and resolve minor problems relating to the position on a day to day basis.
Skills and knowledge acquired through secondary education.
An eye for detail
Basic understanding of systems, technology and communication platforms (e.g. websites, social media)
Good written and verbal communication skills
Positive attitude, eagerness to learn
Languages other than English are a bonus
Police check & Pre-employment misconduct will be conducted with successful candidates
Must be Australian or NZ Citizen or Permanent Resident
No previous Certificate 3qualification (unless part of VCAL and you will need to provide evidence)

Proof of double COVID 19 double vaccination

This is a State Government YES Traineeship and you will need to be aged between 15 and 29

send your resume to or

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Full time